Administrative AssistantInternational Committee of the Red Cross

PURPOSEUnder the direct supervision of the F&A Manager, the Admin Assistant provides support to the general administrative and clerical task of the Finance and Administration department.GENERAL DUTIES
Understands and adheres to the seven Fundamental Principles of the International Red Cross and Red Crescent Movement
Understands and adheres to the ICRC Code of Conduct
Understands the roles of the components of the International Red Cross and Red Crescent Movement
Always respects and observes staff regulations and security rules
Represents the ICRC in a professional manner at all times
Develops and maintains a pleasant and conducive working environment with colleagues and line managers.
Performs all duties with the highest level of confidentiality in the interest of the employees and the ICRC.
May be asked to perform tasks not covered in this job description and to provide support to other departments when necessary.
ACCOUNTABILITIES AND RESPONSIBILITIES
Provides support to administrative and clerical task of Finance and Administration department
Scans documents and upload files to teamspace or other storage applications for archiving and/or filing.
Manages the Finance and Welcome databases ensuring the timely fulfilment of requests and transactions
Converts STM request to PDF once validation process is done for uploading in the accounting tool
Closes STM request once action is completed and validated.
Acts as back-up in the absence of the Cashier
In-charge of payment processing of Welcome invoices including completion of supporting documents
Books hotel accommodation for official field trips in nearby cities and provinces
Books airport taxi in Manila at ECLPI website for colleagues arriving and departing from Manila
Coordinates and assist the Premises clerk for administrative task
In-charge of the office supplies inventory including request for replenishment
SELECTION REQUIREMENTS
Basic knowledge of written and spoken English
Basic clerical skills
Basic knowledge of simple accounting
1 to 2 years administrative background or similar field
Experience with international organization is an advantage
Basic knowledge of online office applications or MS software is an advantage
Ability to work with little supervision with quality performance
Fresh graduates are encouraged to apply
WHAT WE OFFER
Diverse and humanitarian-minded workforce
An opportunity to contribute to institutional efforts to protect and assist conflict victims worldwide
Training opportunities
Flexible work schedule
ReliefWeb

Philippines
Permanent
Full-time