Administrative AssistantSmartgroup Global Services Inc.

The Company
 
SmartOps is a leading provider of Employment services in Australia. Headquartered in Sydney, SmartOps is rapidly expanding into Australia with offices in Sydney, Melbourne and Adelaide.
Make a meaningful impact while working from home!
 
Join a Disability Accommodation Provider based in Australia that helps create safe, purpose-built housing for people living with disability across Australia. This company manages properties under the National Disability Insurance Scheme (NDIS) and work closely with investors and property owners to deliver essential housing solutions.
They are seeking a detail-oriented Administrative Assistant to support the growing team remotely from Cebu.
Requirements
Strong attention to detail and accuracy
Excellent written and verbal communication skills in English able to converse in English confidently
Proficiency in Microsoft 365 tools (Excel, Outlook, Word, Teams)
Ability to manage multiple tasks and stay organised
Comfortable learning new systems
Reliable internet connection and professional home office setup
Proficient in Xero Accounting software, training will be provided if not.
Responsibilities
Create and manage invoices using Xero accounting software
Maintain and update invoice tracking spreadsheets
Assist with government property enrolment processes
Follow detailed checklists to ensure compliance and completeness
Communicate with property owners to collect required documents
Prepare documents including head-leases, letters, and agreements using provided templates
Manage high-volume email correspondence to ensure accuracy and timely completion
Verify all documentation is complete before submission
Who Should Apply?
Organised professionals who thrive in structured environments
Detail-focused individuals who take pride in accuracy
Strong communicators who can professionally engage with stakeholders
Self-motivated remote workers who can manage their time effectively
People passionate about making a social impact and supporting the disability community
Team players who enjoy collaborative, supportive work environments
Benefits
You will working for a fast-growing company! Not only will you get the opportunity to learn and grow, you will also get these benefits, and more:
Top pay based on expertise and experience for the right candidate
Holiday pay, plus 13th Month Pay
Australian Public Holidays (9 days)
Corporate and relaxed but professional work environment
Work from home 5 days a week and escape the transport stress
Balance family and work with an understanding management team that would truly care about you
Sick leave plus family leave
Fun Christmas and mid year outings
Daytime shift only between 6:00 am and 2:00 pm. Mondays to Fridays. Fixed days off.
45 min lunch
Ready to contribute to important work that changes lives? We'd love to hear from you!