Administrative AssistantCafeplus Coffee Shop

CAFEPLUS COFFEE SHOP
 
We are looking for:
 
ADMINISTRATIVE ASSISTANT
 
Job Description
 
An Administrative Assistant must provide support to managers, colleagues, and visitors. An Administrative Assistant must effectively communicate via email, telephone, or face-to-face enquiries. It is important that all the tasks below are understood and carried out diligently.
 
General Task and Expectations
Maximize software and tools provided with care
Communicate clearly over the phone, email or in-person
Maintain utmost confidentiality throughout the work
Ensure internal and external relations are maintained through professional and friendly rapport
Specific Tasks
Prepare transmittal for all documents to be endorsed for external job order
Provide administrative support to necessary departments
Receive, scan and forward monthly utility, rental bills to headquarters
Carry out administrative duties such as filing, typing, copying, binding, and scanning
Receive and forward documents and packages for the executives thru the executive assistant
Screening phone calls and routing callers to the appropriate party
Anticipate the needs of others in order to ensure their seamless and positive experience
Generate reports, store completed work in designated locations
Respond to queries for information and access relevant files
Transcribe information into the required electronic format
Coordinate with headquarters for employee appraisal,  new hires basic information
Update employee master list and tenureship
Maintain computer and manual filing systems
Provide initial resolutions to administrative problems
Qualifications
Excellent time management skills
Ability to multi-task
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficient in MS Office
Desire to be proactive and create a positive experience for others
Excellent computer skills
Knowledge on Windows and IOS systems
At least 1-2 years of experience