Administrative AssistantDanish Trade Union Development Agency (DTDA) Asia Office

JOB DESCRIPTION
Job Duties and Responsibilities:
Provides executive-level/ administrative support to Head of Office and Programme Officers
Assists in travel arrangements (itineraries, airfare, accommodation, etc.)
 
Responsible for monitoring of and compliance with government-related reporting requirements necessary for the operation of the DTDA Manila Office
Also responsible for ensuring timely renewals of DTDA Manila Office contracts
 
Responsible for ensuring that all the needed administrative support for smooth office operations are in place (orderly working environment for the staff – internet is working, utilities in the office are fully functional, working equipment/devices/gadgets in the office are operational, etc.)  
JOB QUALIFICATION
Qualifications:
Must be a graduate of any Business Course or must be a Bachelor’s/College Degree holder
Strong proficiency in MS Office including Word, Excel, PowerPoint and Outlook
With at least 3 to 5 years of work experience as Secretary, Executive Secretary, Executive Assistant, Personal Assistant or similar role
Excellent in oral and written communication skills; fluent in English
 
Skills and Abilities:
Outstanding organizational skills with attention to detail and effective time management skills
High degree of work efficiency and effectivity
You always think ahead and maintain an excellent overview
Ability to work independently and as a team member
With strong interpersonal skills (can deal with people at all levels of the organization)
Flexible and innovative when needed
Available for domestic travel, and occasional international travels
 
Desired Qualities/Character:
As our face and voice towards the outside world, you must be empathic, very service-oriented and passionate in what you do. At the same time, you should always act diplomatically.
You must have confidence in handling lawyers and institutions on behalf of our Sub Regional Office
100% loyal to DTDA
Of good moral character
You stay cool when you are under pressure
Adheres to the following advocacies:
You are living and breathing for anti-corruption no matter the scale and character
You embrace the equality of gender, you are tolerant and you despise discrimination
 
Accounting knowledge and experience, knowledge about the labour market, work experience in an international/ multi-cultural environment,  ability to communicate in other languages and possession of a driver’s license are distinct advantages.
OTHER JOB REQUIREMENTS
Education
Field of study
Specialization
Outstanding organizational skills, Effective time management skills, Strong interpersonal skills, Flexible and Adaptable