Administrative AssistantDOXA Talent

ROLE SUMMARY
As a DOXA Administrative Assistant, you will play a pivotal role in supporting your client's daily operations, utilizing your exceptional organizational and communication skills to manage schedules, coordinate meetings, and handle correspondence.
Working in a dynamic, virtual environment, you will be the backbone of the team, ensuring seamless administrative workflows and contributing to the efficiency and effectiveness of operations. This is a fully remote, full-time work opportunity. This role includes two weeks of paid training time to start.
SCHEDULE: 9:00 AM - 6:00 PM PST, MST, CST, or EST, follows Philippine Holidays
POSITION TYPE: Full Time
WORK ARRANGEMENT: Remote
ESSENTIAL FUNCTIONS
Administrative Support: Provide general support to executives, including scheduling meetings
Communication: Handle company communications, potentially including answering and directing phone calls, and managing email correspondence
Document Management: Prepare and organize documents such as reports, memos, and other office files
Data Entry: Update and maintain office policies and procedures and ensure accuracy in data entry and record-keeping
Meeting Coordination: Organize and schedule meetings and appointments and prepare meeting agendas
Client Management: Assist in client relationship management, including receiving clients and visitors at the office
Special Projects/Project Management: Assist in the preparation of regularly scheduled reports and coordinating projects and support delivery
Process Support: Create and follow processes that support streamlining the organization and implementing efficient workflows
QUALIFICATIONS
Bachelor's degree preferred, but not required; a high school diploma is required
Experience in an administrative assistant or remote assistant role
Strong computer aptitude, which includes experience with Microsoft 365, G-Suite, Canva, Zoom, Dropbox, Asana, Calendly, Doodle, Skype, Slack, Trello, Adobe Acrobat, LastPass, LinkedIn, CRMs, experience with AI and automation tools
Strong organization, oral and written communication skills
Analytical skills with particular attention to detail
Aptitude in data management, analytics, reporting preparation
Ability to function in an autonomous environment-independent worker, self-directed
What awaits you upon securing the position?
Attractive compensation
Assured allowances
Leave credits
Overtime Pay
Night differential benefits
Comprehensive health and life insurance upon hiring, covering one free dependent
Special anniversary incentives
13th-month salary bonus
We provide the necessary equipment!
Other Details
Work Schedule: Night Shift
Full Time
Permanent WFH set-up
Summary of role requirements:
Looking for candidates available to work:
Monday: Evening
Tuesday: Evening
Wednesday: Evening
Thursday: Evening
Friday: Evening
2-3 years of relevant work experience required for this role
Working rights required for this role