Administrative AssistantCGI

Position Description: POSITION DESCRIPTION CGI is seeking an Administrative Assistant (AA) to manage the administrative duties for senior staff and associated business sectors. We are seeking someone who is interested in being a key contributor and Position Description: POSITION DESCRIPTION CGI is seeking an Administrative Assistant (AA) to manage the administrative duties for senior staff and associated business sectors. We are seeking someone who is interested in being a key contributor and will work closely with the leadership team on administrative and operational initiatives, including the professional greeting and support of CGI members and guests. In addition, this member will support the Executive Step Review (ESR) process which is fundamental to CGI's business development efforts. As an ESR Coordinator, the member will provide timely review of the proposal requests to ensure compliance with business requirements, address any discrepancies with business stakeholders and enable senior staff review and approval prior to client communication. This role must be located Belton, TX FUTURE DUTIES AND RESPONSIBILITIES . Support strategic office location. Tasks include, but not limited to: organizing set-up and cleanup of meeting space, booking conference rooms, signing for packages, answering door and reception voicemail, cleaning/organizing kitchen, maintaining office supplies, and distributing office badges. . Plan local, all hands and CGI member meetings and social events (internal and external) as well as ordering catering for meetings. Supporting visiting client and CGI team meetings to include catering, room coordination and access. . Assist with onboarding of new members and answering expense and timesheet questions / policy questions. . Manage Procurement processes for the Belton office to support consistent facility processes and avoidance of any late charges Coordinate with the Belton center lead for forecasting of expenditures and approval of associated invoices. . Support senior staff members with travel requirements, calendar management, presentation support, staff meeting minutes, office correspondence and data entry in company internal systems (Customer Resource Management and financial) as well as ensuring company compliance in relationship to these systems. . Manage center distribution lists and announcements, and provide general administrative support, as needed. Executive Step Review (ESR) Coordinator responsibilities: . Confirm that each request is submitted correctly in the ESR Intake tool. Compare the request information to the information in the customer relationship management (CRM) system's entry and ensure the proper documentation and approvers according to guidelines. . Contact the requestor if more information is needed such as documentation, updates to the CRM entry, questions, etc. . Process confirmed requests via email, send for approvals or submit to Executive Assistants for scheduling, update the CRM, and update the status of the request in the ESR Intake tool. Follow up on approvals as needed. . Quality check all documents and call materials before distributing. . Assist requesters with navigating the ESR Intake Tool and answer general questions regarding the ESR process and proper steps required for each opportunity. REQUIRED QUALIFICATIONS TO BE SUCCESSFUL IN THIS ROLE . Excellent organizational skills and attention to detail . Strong written/oral communication skills, including documentation skills . Capable to independently research as questions arise, and recommend potential solutions . At least three to five years previous experience working in an office environment, performing administrative tasks and providing support to coworkers. The ability to multitask, organize a daily workload by priorities, manage complex schedules, and meet ever-changing deadlines in a fast-paced environment is essential to the position. . Strong computer/internet skills with expertise in MS Office (Microsoft Word, Outlook, PowerPoint and Excel) and ability to multitask between systems and Outlook. . Ability to work outside of business hours as needed (not expected at all times). . Energetic, professional corporate image, and positive attitude and willingness to learn and take on new tasks. Outgoing culture builder-help build a strong inclusive office culture. Team player. . Demonstrate ability to exercise discretion and maintain strict confidentiality. . Associate or Bachelor degree preferred. Skill Set - Years of Experience - Proficiency Level Microsoft Office Suite - 2-4 years - Proficient Minimum Education Required: High School Diploma/GED #LI-SG1 Skills: Customer Service & Support Procurement Project Management What you can expect from us: Insights you can act on While technology is at the heart of our clients' digital transformation, we understand that people are at the heart of business success. When you join CGI, you become a trusted advisor, collaborating with colleagues and clients to bring forward actionable insights that deliver meaningful and sustainable outcomes. We call our employees 'members' because they are CGI shareholders and owners and owners who enjoy working and growing together to build a company we are proud of. This has been our Dream since 1976, and it has brought us to where we are today - one of the world's largest independent providers of IT and business consulting services. At CGI, we recognize the richness that diversity brings. We strive to create a work culture where all belong and collaborate with clients in building more inclusive communities. As an equal-opportunity employer, we want to empower all our members to succeed and grow. If you require an accommodation at any point during the recruitment process, please let us know. We will be happy to assist. Ready to become part of our success story Join CGI - where your ideas and actions make a difference. Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics. CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at . You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned . We make it easy to translate military experience and skills! Click to be directed to our site that is dedicated to veterans and transitioning service members. All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances. CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI's legal duty to furnish information.
Monster

Philippines
Permanent
Full-time