Administrative AssistantOrigo BPO Pty Ltd

The Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and
communication. Responsible for confidential and time sensitive material.
Key Responsibilities:
• Assists on cash flow forecast to the Accountant and provide details of any changes of invoices in XERO
• Collects retentions and overdue invoices
• Prepares Weekly Invoices and Subcontractor Invoices
• Documents painters' personal information
• Submits variations to customers
• Prepares folders for new jobs
• Prepares Weekly Completion Report
• Prepares contract review for new jobs won
• Prepares customer's monthly Invoicing
• Organizes training for painters
• Maintains equipment register and updates stock take regularly on google sheets file
• Prepares Subcontract agreements for subcontractors
• Updates CRM for sales
Skills and Qualifications:
• 2+ years' Administrative experience in a fast-paced environment
• Knowledge in XERO, BAS and ATO is an advantage.
• Ability to work independently
• Excellent verbal communication and customer service skills
• Ability to multi-task and prioritize with organizational and time management skills
• Good data entry and typing skills
• Knowledge of administration and clerical processes
• Verbal and written communication skills
• Listening skills
• Problem analysis and problem solving
• Customer service orientation
• Strong computer skills in a Windows based environment, with the ability to learn unique and
proprietary software