Administrative AssistantSM Investments

General Duties The Administrative Assistant role is to provide support and creates balance in the time and scope of executing projects under the direct supervision of the Project Management Manager/Project Management Senior Manager. The job descript General Duties The Administrative Assistant role is to provide support and creates balance in the time and scope of executing projects under the direct supervision of the Project Management Manager/Project Management Senior Manager. The job description of the Administrative Assistant is to 'cover-up' for the Project Management Manager/Project Management Senior Manager by seeing to it that all aspects of a project from pre-construction, construction and post-construction stages are dully attended to and completed at the right time, regardless of challenges that may be encountered. Detailed Duties 1) He/she will carry out administrative duties by collecting data, sorting, filing and sending out project files to the right personnel, workers, and stakeholders. 2) He/she takes records of all project items, and sees to it that they are adequately delivered to the various departments as directed by the Project Management Manager/Project Management Senior Manager. 3) As the supporting system of the whole project, he/she shall be in charge of logistics related to work. 4) He/she shall make arrangements for meetings, presentations, seminars and trainings being organized and call the attention of the Project Management Manager/Project Management Senior Manager to them where and when they are needed. 5) As a record keeper, he/she attends meetings with the Project Management Manager/Project Management Senior Manager and pays apt attention throughout to get details of items discussed at the meeting and run them by the Project Management 6) Manager/Project Management Senior Manager when needed. 7) Document and keep records of the submission of Weekly, Monthly Reports including periodic Percent of Completion (POC) Certification required for Accounting Reports. 8) Attend in the conduct of Project Weekly Coordination Meetings, as required by the Project Management Manager/Project Management Senior Manager. 9) Keep records of the long and short list of Bidders / Suppliers, Project Authorization Orders (PAO), Billing Requests, Work Authorization Orders (WAO) and Change Order Requests. 10) Schedule pre-bid meetings, clarification meetings and bid openings of Projects' Work Packages under Bidding / Tendering Process / Billing Payments in close coordination with the Process Improvement & Control Supervisor (SAP Project Control Officer). 11) Document and record preparation of SAP-PR (procurement process). 12) Document and keep records of the implementation of the actions taken to address the punch list covered within the Construction Warranty Period, the timely turn-over of units to Quality Assurance Department (QAD) and to Property Management for the turn-over of amenities, common and commercial areas. 13) Document and keep records the implementation and monitoring of projects compliance to the requirements of the Process Improvement & Control. 14) Performs other duties that may be assigned from time to time. Professional Eligibility Skills 1) Excellent skills with Microsoft Word Office, Excel, PowerPoint, Outlook etc. 2) Ability to pay attention to detail 3) Good communication skills 4) Ability to solve problems 5) Ability to manage time effectively Education Preferably college graduate from reputable college or university Experience Preferably with at least 3 years of work experience related to Project Engineering Administration Assistant from a reputable property developer, real estate, contractor or consulting firm Responsibility The Administrative Assistant role is to provide support and creates balance in the time and scope of executing projects under the direct supervision of the Project Management Manager/Project Management Senior Manager. The job description of the Administrative Assistant is to 'cover-up' for the Project Management Manager/Project Management Senior Manager by seeing to it that all aspects of a project from pre-construction, construction and post-construction stages are dully attended to and completed at the right time, regardless of challenges that may be encountered.
Monster

Philippines
Permanent
Full-time