Administrative Assistant - iso complianceLaSalle Investment Management

As an ISO Custodian, he/she shall ensure that the Quality, Environmental, and Health & Safety Management System documentation are reviewed, approved, issued and retrieved to concerned functions. Provide comprehensive administrative support in accorda As an ISO Custodian, he/she shall ensure that the Quality, Environmental, and Health & Safety Management System documentation are reviewed, approved, issued and retrieved to concerned functions. Provide comprehensive administrative support in accordance with client policies, procedures and processes and help in the achievement of the Key Performance Indicators and Service Level Agreement targets MAJOR RESPONSIBILITIES ISO CUSTODIAN Updates Integrated Organization for Standardization Manual and records based on the actual process. Assist the Audit Team Lead for the Master Plan of the audit schedule. Prepares for the conduct of the audit through document reviews, preparation of audit checklist and Pre-audit data gathering. Assist the Audit Team Lead during onsite audits (interviews with the Auditee, observation of activities and verification of records). Prepares audit findings result and reports and evaluates audit objective evidences and submit to the responsible person or Management Representative. Assist the Audit Team Lead or Management Representative in the follow-up of the corrective action plans of the audit findings from time to time until closure. Ensures that the Quality, Environmental, and Health & Safety Management System documentation are reviewed and approved. Ensures timely distribution and/or retrieval of Quality, Environmental, and Health & Safety Management System documentation. Responsible for the implementation of document control to external documents. Ensured that the Quality, Environmental, and Health & Safety Management System documentation remain legible and readily identifiable. Responsible for the prevention of unintended use of obsolete documents. Responsible for the proper control of Quality, Environmental, and Health & Safety Management System Records. ADMIN ASSISTANT Shall be responsible for the preparation of PO (Maker in Xtuple) Shall be responsible for the preparation of CVs (Maker in Xtuple) Maker for Citidirect Shall be responsible for the preparation of Billing and follow-up of collections Releasing of cheques to supplier Monitoring of Stale Checks (Submission is every end of the month) Attending and monitoring of calls and tenant concerns Monitoring and preparation of monthly Inventory of R&M Monitoring and preparation of monthly Inventory of Office Supplies Preparation of ID Pass every 6mons. Requesting of quotations to suppliers/ bidders Monitoring and Filing of Documents Liaise with government offices regarding payment for permits, fees, and Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our . For additional details please see our career site pages for each country. For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy . Jones Lang LaSalle ('JLL') is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page I want to work for JLL.
Monster

Philippines
Permanent
Full-time