Administrative Assistant - iso complianceJones Lang LaSalle

As an ISO Custodian, he/she shall ensure that the Quality, Environmental, and Health & Safety Management System documentation are reviewed, approved, issued and retrieved to concerned functions.
Provide comprehensive administrative support in accordance with client policies, procedures and processes and help in the achievement of the Key Performance Indicators and Service Level Agreement targets
MAJOR RESPONSIBILITIES
ISO CUSTODIAN
Updates Integrated Organization for Standardization Manual and records based on the actual process.
Assist the Audit Team Lead for the Master Plan of the audit schedule.
Prepares for the conduct of the audit through document reviews, preparation of audit checklist and Pre-audit data gathering.
Assist the Audit Team Lead during onsite audits (interviews with the Auditee, observation of activities and verification of records).
Prepares audit findings result and reports and evaluates audit objective evidences and submit to the responsible person or Management Representative.
Assist the Audit Team Lead or Management Representative in the follow-up of the corrective action plans of the audit findings from time to time until closure.
Ensures that the Quality, Environmental, and Health & Safety Management System documentation are reviewed and approved.
Ensures timely distribution and/or retrieval of Quality, Environmental, and Health & Safety Management System documentation.
Responsible for the implementation of document control to external documents.
Ensured that the Quality, Environmental, and Health & Safety Management System documentation remain legible and readily identifiable.
Responsible for the prevention of unintended use of obsolete documents.
Responsible for the proper control of Quality, Environmental, and Health & Safety Management System Records.
ADMIN ASSISTANT
Shall be responsible for the preparation of PO (Maker in Xtuple)
Shall be responsible for the preparation of CVs (Maker in Xtuple)
Maker for Citidirect
Shall be responsible for the preparation of Billing and follow-up of collections
Releasing of cheques to supplier
Monitoring of Stale Checks (Submission is every end of the month)
Attending and monitoring of calls and tenant concerns
Monitoring and preparation of monthly Inventory of R&M
Monitoring and preparation of monthly Inventory of Office Supplies
Preparation of ID Pass every 6mons.
Requesting of quotations to suppliers/ bidders
Monitoring and Filing of Documents
Liaise with government offices regarding payment for permits, fees, and
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Jones Lang LaSalle

Quezon
Permanent
Full-time