Administrative Assistant iiiDepartment of Social Welfare and Development

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Job Description
Administrative Assistant III
Salary Grade : 9
Status of Employment : Contract of Service
Location/Office : DRMD
Program/Division/Unit : DRMD
Minimum Qualification Standards:
Education : Completion of 2 years studies in college
Training : 4 hours of relevant training
Experience : 1 year of relevant experience
Duties and Responsibilities:
1.
Perform administrative duties on a variety of incoming DROMIC documents from the Regional Director, Division Chief and/or Immediate Supervisor and maintain the confidential nature of sensitive documents
2.
Utilize established systems for document management, records management, and digital asset management to facilitate team accountability and collaboration
3.
Record and track all incoming DROMIC communications and official documents: scan to file and save using google drive; record and disseminate to concerned DROMIC staff for pertinent action / disposition; record and track its status; record its outgoing action from DROMIC; and check / remind / follow-up DROMIC staff re: individual deliverables.
4.
Screen and vet all communications and official documents in concurrence with the immediate supervisor, prior to submission to the higher authorities for signature and/or action
5.
Ensure the preparation and dissemination of the agenda for DROMIC meetings, ensure attendance and participation of the staff, and assume responsibility for distribution and follow-ups in the implementation of decisions or plans arrived at
6.
Act as documenter during DROMIC Team meetings and prepare timely minutes of DROMIC meetings
7.
Facilitate admin and logistical-related concerns of DROMIC and ensure needed coordination with other offices, Divisions, Sections and Units
8.
Prepare and manage inventory of all DROMIC-issued equipment to all DROMIC staff
9.
Examine request for reconsideration of decision on various referred to the office
10. Perform other DROMIC-related works that may be assigned from time to time by the immediate supervisor and /or higher authorities
This office highly encourages interested and qualified applicants including persons with disability (PWD), members of indigenous communities and those from any sexual orientation and gender identities (SOGI) for there shall be no discrimination in the selection of employees on account of gender, sexual orientation, civil status, disability, religion, ethnicity, or political affiliation. Also, this office prefers those non-smoker applicants.
Interested and qualified applicants should signify interest in writing. Submit/send the following documents to the address below not later than June 23, 2021:
Documents:
Application letter;
Comprehensive resume with Job Description;
Duly accomplished Personal Data Sheet (PDS) with Work Experience Sheet and recent passport-sized picture with name and signature (CS Form 212, Series of 2017) downloadable at ;
Photocopy of Performance Evaluation System (PES) for the last rating period (for government employees) or its equivalent for external applicants and must have a Very Satisfactory rating;
Photocopy of eligibility/updated professional license;
Photocopy of Transcript of Record / Diploma; and
Photocopy of relevant trainings and seminars attended (if applicable).
Send to:
Dir. Rebecca P. Geamala
Department of Social Welfare and Development Field Office VII
M.J. Cuenco Ave. Cor. Gen. Maxilom St.
Brgy. Carreta, Cebu City
Note: Request for extension of submission and application with incomplete documents will not be entertained.
You can also send it to ***************@dswd.gov.ph. For inquiries, please call Mr. Norman P. Jordan of the Human Resource Management and Development Division at telephone numbers 412-9908 / 233-0261 local 122.
Job Summary
Date/Time Posted:
2021-06-17 03:59:34
Place of Assignment:
Department of Social Welfare and Development, Philippines, Southeast Asia
Education:
Completion of two years studies in College
Experience:
1 year of relevant experience
Training:
Four hours of relevant training
Eligibility:
none required
Employment Status:
Contract of Service
Available Positions:
1
Salary Grade:
SG 9