Administrative accountantDoxa7 Solutions Inc.

JOB DESCRIPTION
The Administrative Accountant will be responsible for a variety of job duties handling the corporate administrative accounting of the company.
JOB QUALIFICATION
SCHEDULE: 8 AM – 5 PM Mountain Standard Time, follows Philippine Holidays
POSITION TYPE: Full Time
WORK ARRANGEMENT: Remote
ESSENTIAL FUNCTIONS
·       Perform the following administrative finance data entry and responsibilities:
o   Accounts Payable
§  Interact with suppliers for accounts payable
§  Enter bills received using WFM
§  Enter other job costs/expenses
§  Verify all bills are assigned a PO / Job#
§  Match all bills to appropriate estimated job costs
§  Verifying accuracy and additional costs on missed on job estimates
§  Provide the executive team with a weekly financial report on AP aging
§  Verify with CFO which bills are cleared to issue payment on
§  Issue payment on cleared bills
o   Accounts Receivable
§  Interact with clients for accounts receivables
§  Working with Project Manager / Operations Manager on project invoicing
§  Issuing client invoices (progress, final, and past due invoices)
§  Provide Executive Team a weekly financial report on AR aging
·       Handle the following payroll responsibilities:
o   Capture total time based on CA and TX laws
o   Process payroll in Paylocity
o   Enter reports into Xero
·       Prepare expense reports and review, enter, and assign job costs using Abacus Software
·       Conduct account reconciliation on credit cards, checking, and savings
·       Assist in new employee paperwork
·       Monitor and balance the company per diem account
·       Issue per diem to field employees when instructed
·       Maintain record of any over or under payments
·       Maintain the company support spreadsheet
·       Notify the sales manager of any upcoming support renewals 30 days in advance
·       Generate job profit and any other reports in WFM for the executive team and project manager as requested
·       Gather documentation from client/vendors
·       Collect copies of signed quotes, contracts, POs, sub-agreements, and project forms, and save them to Workflow Max (WFM)
·       Request insurance requirements (COIs) from the broker, provide to the client, and save them in COI file
·       Generate and submit DIR and TIPS procurement contracts monthly submissions
·       Handle monthly sales tax reporting
·       Maintain and enter data in the WFM cost database
·       Review and ensure WFM costs are up to date and properly entered
·       Perform data entry with vendor quotes and new supplier accounts
·       Work with the project manager to ensure project documents are uploaded
·       Manage company’s 800# Ring Central Account
·       Field incoming calls to general extension and Exec Team extensions
QUALIFICATIONS
·       A Bachelor’s degree in accounting is preferred
·       Experience in Xero, Paylocity, and Workflow Max preferred
·       Strong computer aptitude, which includes expertise with Microsoft 365 applications
·       Strong organization, oral and written communication skills
·       Analytical skills with particular attention to detail
·       Experience in a multi-client environment
·       Aptitude in data management, analytics, reporting preparation
·       Ability to function in an autonomous environment—independent worker, self-directed
 
 
OTHER JOB REQUIREMENTS
Education
Bachelor's/College Degree
Field of study
Finance/Accountancy/Banking
Specialization
Banking/Financial, General/Cost Accounting, Clerical/Administrative
JOB BENEFITS
Health Card, Allowance
Accounting, Xero