Administration assistantFiltaGlobal

Work with an established Australian institution that provides quality-centred training courses and certificates to professionals in the hospitality industry.
Learn from managers who are open, helpful, and passionate about what they do.
This is a work from home setup which would allow you to work in the comfort of your own home.
About the Company
We are working with a private organization based in Australia which provides vocational education courses in hospitality. They have been in the industry for over 40 years now and has been consistently moulding students with quality and excellence. Aside from hospitality courses, they also offer workplace training certificates in Hospitality, Cookery, Leadership & Management, and Business.
About the Role
As an Administration Assistant, your main responsibility is providing administrative support to ensure efficient operation of the office and supporting the Director and students through a variety of tasks related to organisation and communication. This role will entail a high level of organizational skill.
Key Responsibilities and Accountabilities
Collecting student information and documents through emails and phone calls.
Uploading of all the relevant files in the system.
Guiding students with their requirements and ensuring that they submit all files showing their qualifications.
Checking workbooks to ensure accuracy of student information and course progress.
Following the naming convention of all files.
Initiating contact with students to check how they are doing and if they need assistance.
Scanning copies of IDs and other documents for submission to the Directors.
Formatting student resumes and ensuring that all their records are updated.
Review all student submissions and assist in checking their eligibility for the program.
Writing minutes, correspondence, receipts, spreadsheets, and other reports as needed.
Anticipate the needs of others to ensure their seamless and positive working environment.
About You
We are open to considering professionals coming from any industry if you have the essentials! You must be confident in your ability to stay on top of things while displaying an amicable attitude at work.
Position Prerequisites
Excellent written and verbal communication skills.
Around 2-3 years' administrative assistance experience.
Excellent time management skills and ability to multi-task and prioritise work.
Attention to detail and problem-solving skills.
Strong organisational and planning skills.
Proficient in MS Office.
Proactive and natural in picking up the phone and jumping into emails.
Proficiency in MS Office, Google Suite, and teleconferencing software like Zoom.
Experience in Airtable is preferred but not required.
Perks and Benefits
HMO for yourself and one dependent within the first month.
20 combined SL/VLs per year accrued from day one (you will have 10 accrued once you pass regularisation)
Additional 1 birthday leave after regularization.
30 minutes early out Fridays (after regularisation, upon completing all your tasks for the week, and if you're on time during the week)
Company perks relating to your role such as free tickets to meetups, conventions, conferences, etc.
Birthday Cake
Social Club
What's Next?
Click the Apply button, attach your CV, and complete the questionnaire!
If you would like to get ahead of other applicants, please email Alaina Reclamado at
Instead of writing your typical cover letter, please write a paragraph of 5-8 sentences identifying the best tool you've encountered in staying organized and why. Applicants who fail to follow this instruction shall be ignored
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FiltaGlobal

Philippines
Permanent
Full-time