administration assistant / junior Personal AssistantFiltaGlobal

Refer a friend or your former colleague to join our growing Filta family and get 10,000 pesos!
There's really no limit in referring, so refer as much as you can!
Join the promising start-up insurance company in Australia!
Support the company's amazing Founders at the comforts of your home! (WFH Set-up)
About the Company
Insurance for tech companies!
They believe that great ideas don't turn into reality by following the status quo. They are built for company founders, by company founders. They supply insurance for technology, software, and other innovative companies so their clients will not be afraid to take risks.
About the Role
As an Administration Assistant, you will be providing administrative support to ensure efficient operation of the office and supports managers through a variety of tasks related to organisation and communication. You will also be responsible for confidential, and time-sensitive materials and you will be familiarised with a variety of the company's concepts, practices, and procedures. You should have the ability to effectively communicate via phone and email ensuring that all Administration Assistant duties are completed accurately and delivered with high quality and in a timely manner
Key Responsibilities and Accountabilities
Handling office tasks, such as generating reports and presentations.
Keeping the office database (CRM) and filing system up to date and organised and following up with clients and underwriters.
Providing real-time email management and scheduling support by setting up for meetings, booking appointments and preventing conflicts via Calendly.
Writing memos, correspondence, receipts, spreadsheets, and other reports needed.
Sending bills to clients, creating invoices, and follows them up through XERO.
Maintain polite and professional communication via phone, e-mail, and other channels.
Anticipate the needs of others to ensure their seamless and positive working environment.
About You
The ideal candidate must demonstrate these characteristics:
Driven to succeed
Cope under pressure
Not shy to ask questions, approach, set reminders, present ideas
Positive team player that works effectively with and supporting others.
Resilient personality and ability to work in a fast-paced environment.
A can-do attitude with a high level of personal motivation.
Take pride in their work and desire to deliver high-quality solutions.
Talks solutions, not problems.
Ability to work independently with excellent time management and workflow skills to achieve set goals.
Position Prerequisites
Experience
Minimum of 1 to 3 years of experience in administration roles ideally supporting within western environments (Australian, New Zealand, American or European), with an ability to communicate confidently with western managers.
Experience managing a dynamic, rapidly changing office and providing administrative support to managers.
Skills
Advanced English in both written and verbal communication skills.
Understanding urgency and managing multiple tasks that have strict deadlines.
Fastidious on quality and meticulous attention to detail in producing high-quality documents
Strong organisational and planning skills.
Intermediate to advanced knowledge in Microsoft applications (Word, Excel) and/ or experience in Google Slides, Docs, Presentation.
Nice to have
Prior work experience with Start-up companies
Experience working with financial and/or insurance companies
Knowledge in using XERO and Mailchimp
Background in general marketing coordination
Benefits
HMO for yourself and one dependent on your first month
20 combined SL/VLs per year accrued from day one (you will have 10 accrued once you pass regularisation)
Additional Birthday Leave upon regularization!
Online social activities organized by the company
30 minutes early out Fridays (after regularisation, upon completing all your tasks for the week, and if you are on time during the week)
Birthday cake on your birthday
Shift Time
9:00 am - 6:00 pm, Manila Time, Monday - Friday (Work from Home)
What's Next?
Click the Apply button, attach your CV, and complete the questionnaire!
To fast-track your application, you may send your CV with a cover letter to Hazel Bigayan at [Protected Info] - make sure you indicate your available dates for the interview as well.
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FiltaGlobal

Philippines
Permanent
Full-time