Admin StaffMoto-Classica, Inc.

Administrative Staff plays a crucial role in supporting the daily operations and administrative functions maintaining efficient office operations. They ensure the smooth and efficient functioning of the business by handling various administrative tasks. They provide support to various departments, assist in clerical tasks, and ensure that the workplace runs smoothly. Below are common job responsibilities for administrative staff:
Key Responsibilities:
• Greet and assist customers in person, over the phone, or via email.
• Provide information about products, services, and pricing.
• Update and prepare the sales book and submit it via email or hardcopy to CPA.
• Prepare documents of client/s units for LTO registration.
• Purchase of spare parts, accessories, apparel, oils, and motorcycle units to suppliers.
• Receive and coordinate deliveries from suppliers.
• Encode costs of apparel, oils, spare parts, and motorcycle units on Loyverse.
• Maintain accurate and organized records of customer information, invoices, and service history.
• Update and manage customer databases and filing systems.
• Prepare and process motorcycle sales, service, and warranty claims paperwork.
• Communicate with motorcycle parts suppliers, and distributors for order placement and inquiries.
• Track and follow up on orders to ensure timely delivery.
• Assist in preparing and submitting necessary documentation to authorities.
• Draft and format business correspondence, emails, and reports.
• Organize and maintain physical and electronic filing systems.
• Retrieve and archive documents as required.
• Always update the board in the workstation.
• Process LTO and insurance requirements.
• Prepare communications, such as memos, emails, invoices, reports, and other correspondence.
• Responsible for filing, record keeping, and updating contact details of suppliers and other relevant information.
• Responsible for issuing official receipts, delivery receipts (DR), and sales invoices to the clients.