Admin OfficerPhilAsia Resources & Development Corporation

Job Summary:
The Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include office and facilities maintenance, preparing regular reports (e.g. expenses and office budgets) and organizing & safekeeping company records and assets.
Job Purpose:
To implement monitoring systems or programs in the department to detect compliance issues and secure resolution to problems as early as possible.
I. Duties and Responsibilities:
1. Act as the direct contact to co-employees, visitors and clients including handling of complaints in a courteous, professional manner.
2. Ensure office and facilities are maintained, including compliance implementation of preventive maintenance schedule for company vehicles, equipment and power tools.
3. Maintain the confidentiality and security of files and filing systems.
4. Coordinate schedules, arrange meetings, and distribute memos & reports ensuring that everyone is kept current of necessary company news and information.
5. Guide team members in providing excellent and uncompromising service to internal customers.
6. Work together with the motor pool and materials supervisors to improve efficiency and overall service delivery.
7. Give prompt reports on crucial issues to direct immediate superior, suggest answers where obtainable.
8. Consolidate, prepare, submit to immediate head and keep operational monitoring reports (e.g. utility and repair & maintenance expenses, vehicles trips, equipment & tool deployments).
9. Relate closely with immediate head and the human resources unit to resolve daily human resources problems, including compliance with discipline, safety and work attitude.
10. Carry out all other related tasks and duties as may be assigned by the Immediate Superior from time to time.
II. Job Requirements:
A. Skills
Decision-making: Administrative Officer has to make independent decisions on a daily basis, addressing the best way to handle specific tasks within his scope.
Communications and collaboration: An Administrative Officer must collaborate with other administrators and support personnel, management and clients on a regular basis.
Distribution: Employee/201 File Page 2 of 2
Organizational skills: Organization and prioritization are the core elements of the Administrative Officer's responsibilities. Must know how to keep yourself and others organized and how to determine which tasks are the most important in a given list.
Writing: Spelling, punctuation, sentence structure and writing are essential to an Administrative Officer, who must be proficient in a variety of styles, from creative to professional to technical to education and more.
B. Personal Traits
1) People oriented and results driven
2) Self-motivated
3) Creative and innovative
4) Team Player
5) Ethical and trustworthy
C. Educational Qualifications
1. Bachelor's Degree preferably Business or Management Courses.