ADMIN ASSISTANTNineveh Academy

Job Description
The position is clerical in nature and requires skills in proper office management. Communication, written and verbal, to different suppliers, clients, employees, and departments within and outside the school will be done from time to time. Proper organization of pertinent documents is also vital in the position. Immediate coordination within and outside the organization will also be done, especially in the different government and non-government agencies that the school has dealings with. The position provides technical support to the different departments in the school.
The specific job description is as follows:
1. Reports to the School Administrator all matters pertaining to the operation of the Administrative Department of the school;
2. Meet and interact with the public and employees in routine situations that require tact, discretion, and courtesy.
3. Provide a variety of clerical duties involving all but the most complex matters.
4. Give information and interpretations of policies or procedures related to departmental or school activities.
5. Establish, maintain, and monitor accurate, neat, and efficient electronic and manual filing systems.
6. Sort and classify incoming mail and other information for efficient disbursement to appropriate recipients.
7. Prepare letters, memoranda, reports, bulletins, handbooks, questionnaires, requisitions, and other materials from marginal notes, rough drafts, verbal instructions, or dictating equipment.
8. Compile information from various sources in a variety of standardized forms.
9. Assist in the orientation and training of the employees.
10. Prepare accurate minutes of the board meeting.
11. Ability to handle confidential information with complete security.
12. Gather and prepare appropriate attendance/accounting information.
13. Maintain office bulletin board.
14. Assist with and log dates and schedules of important activities such as but not limited to fire, earthquake, and emergency drills, foundation celebration, schedule of examinations, etc.
15. Assist the other departments/divisions in terms of the school's documentary reports and requirements pertaining to licenses, permits, and the like in any and all government and non-government institutions.
16. Maintain classroom key distribution and record-keeping.
17. Conform to the school's policy regarding attendance and absences.
18. Greet customers when entering or leaving establishments;
19. Maintain a clean and tidy administrative office;
20. Keep reports of transactions;
21. Adhere to and support board policy, school guidelines, administrative rules and directives, and the school's Vision, Mission, and Philosophy as an educational Institution;
22. Participate in in-service activities promoted by the Department of Education and any other government and non-government organizations;
23. Submit required reports promptly and accurately;
24. Maintain confidentiality of information, whether in verbal or in writing, that may be acquired/known during the conduct of work inside and outside the institution;
25. Attends seminars, symposiums, and meetings inside and outside the school when the attendance of the school or its representative is required by authorized departments and divisions;
26. Maintain up-to-date information on policies and mandates of the Department of Education and other government and non-government organizations relative to the position;
27. Respond and submit reports to the Department of Education and/or other agencies as may be required from time to time;
28. Perform other duties as may be assigned by the Principal or Administrator.