Admin AssistantUniversal Hotels

Job Responsibilities:
Act as a point of contact between executives, employees, and vendors.
Able to communicate effectively with different nationalities.
Greet incoming visitors and employees in a polite and professional manner.
Direct/liaise queries to the appropriate person/department according to their needs. ·
Calendar management for the executive/s.
Aid executive in preparing for meetings and appointments.
Selecting and setting of meeting venues and menu appropriate for the event.
Draft presentation slides, minutes of the meeting, executive responses, and other documents.
Makes travel arrangements.
Maintains business files and develops a record management system.
Responds to emails, calls, messages, and document requests on behalf of executives in a timely manner.
Collects and maintains a record for cash flow.
Performs clerical tasks (routing of documents, supply monitoring, handling of mails and other promotional materials, and others).
Ability to train, supervise, and implement policies to new employees.
Delegates tasks and other responsibilities to other employees when appropriate.
Performs other job-related duties as requested.
Qualifications:
Bachelor's degree or equivalent experience.
Proficient in Microsoft Office suite.
Familiar with reporting tools and techniques.
With a dynamic personality and of good character.
Able to work with minimum supervision.
Maintain a high degree of confidentiality.
Experience in managing multiple priorities, administrative coordination, and logistics.
Well-organized, detail-oriented, ability to multi-task with great follow-up skills, and with the ability to prioritize tasks.
Strong written and verbal communication skills.
Must be flexible in performing tasks outside shifts hours.