Admin AssistantNoblevision Service Inc.

1. Provides administrative support to ensure efficient operation of office.
2. Supports managers and employees through a variety of tasks related to organization and communication.
3. Answers phone calls, schedules meetings and supports visitors.
4. Supports team by performing tasks related to organization and strong communication.
5. Produce and distribute correspondence memos, letters, faxes and forms
6. Assist in the preparation of regularly scheduled reports
7. Develop and maintain a filing system
8. Order office supplies
9. Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
10. Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
11. Prepare and monitor invoices
12. Take accurate minutes of meetings
13. Coordinate office procedures
14. Maintain up-to-date employee holiday records
15. Coordinate repairs to office equipment
16. Greet and assist visitors to the office
17. Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
18. Resolve administrative problems
19. Receive, sort and distribute the mail