accounting AdministratorActivate Talent

Job Title: Accounting AdminJob Type: Full-time / RemoteWork Hours: PSTJob OverviewWe're helping our client find a detail-oriented and highly organized Accounting Admin to support both management and accounting staff. This role combines transactional processing with higher-level administrative and analytical responsibilities. The Accounting Admin will maintain accurate financial records, prepare reports, and manage accounts payable and receivable processes across multiple business channels.Responsibilities
Monitor and maintain general ledgers, ensuring accuracy and compliance.
Assist in onboarding new vendors and customers by setting up accounts and maintaining compliance documentation.
Collaborate with sales and operations teams to resolve chargebacks, deductions, and short payments.
Support cash application accuracy across e-commerce, wholesale, and retail channels.
Respond to inquiries from vendors, customers, and internal staff regarding billing or payment issues.
Assist with month-end and year-end close processes, including journal entries and bank/credit card reconciliations.
Manage accruals, prepaid schedules, and fixed asset tracking.
Process supplier and vendor invoices by matching, verifying, coding, and entering them into BILL.
Gather data across departments for precise reporting and compliance.
Monitor accounts receivable aging reports to track overdue payments.
Create customer invoices using multiple software platforms.
Apply payments and credits/expenses accurately to customer accounts.
Support internal and external audits with documentation and account analysis.
Maintain internal controls and assist in continuous process improvements.
Prepare ad-hoc financial summaries for management.
Handle confidential financial information with discretion.
Assist with special projects as assigned.
Requirements
3+ years of accounting experience, ideally in a similar administrative role
Strong computer skills, including advanced spreadsheet & accounting software proficiency
Excellent analytical, organizational, and communication skills
Ability to work effectively both independently and as part of a team
Experience with SPS, OpenText, QuickBooks Online, BILL (Spend & Expense / Payables & Receivables).
Experience with Google G-Suite (Sheets, Docs, Gmail, Drive, Calendar), Slack, ClickUp, and 1Password.
Exposure to eCommerce, wholesale, or retail accounting environments
Activate Talent

Philippines
Permanent
Full-time